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Grant Management

Although most awards are made to the institution ( Wichita State University), the Principal Investigator or Project Director is responsible for  compliance with  project completion, reporting requirements and the fiscal management of the award.

ORA staff are here to assist you with the fiscal management of your award.  Linda Tedder (978-6802) will set up an university account for you and a cost sharing account, if required.  If necessary, our office will bill your sponsor periodically as expenses are accrued.  You are bound by both the rules of your sponsor and the State of Kansas as you expend funds from your account.  If you need to re-budget funds among categories or extend the end date for a project, Linda Tedder will assist you.

Payroll

See the WSU rate page to help you figure the total amounts to anticipate in salaries and wages.  Keep in mind that eligible classified  (hourly State employees) and unclassified (professional salaried employees) earning vacation and sick leave may require payments after termination of their employment.  Encourage eligible employees to take vacation during the time period of your grant.  Call Linda Hager for assistance at 978-5818.

Other Operating Expenses

Sarah Hunt (978-6804) or will approve all requests for other expenses including stipends and travel.

Travel

All travelers must use:

Sunflower Travel Corporation

PO Box 780448

1223 N. Rock Rd., Building G, Suite 200

Wichita, KS 67278-0448

Agent: Laurie O'Leary

Monday–Friday, 8 a.m.-5 p.m., except WSU holidays

Phone: (316) 733-2753 (Use 733-5919 until 10/20/05) Emergency after hours, PH: (316) 393-2185

E-mail: loleary@sunflowertravel.com

Some sponsors require travel for special meetings; most research projects are expected to result in papers delivered before peers in one's profession.  The Kansas State rules for reimbursable expenses are available here:  http://da.state.ks.us/ar/employee/travel/.

Indirect Costs and Billing

Bernie Smith (978-6805 or )will assist you with these aspects of grant management.